Terms

Effective Date: 01/28/2021
Website: https://fleetcondition.com
Platform: Fleet Condition

These Terms of Service govern your access to and use of Fleet Condition, including our website, applications, dashboards, inspection tools, digital forms, image capture, signature capture, PDF reports, and related services.

By accessing or using Fleet Condition, you agree to these Terms. If you do not agree, you should not use the website or services.

1. Company Information

Fleet Condition is operated by Fleet Condition.

For questions about these Terms, you may contact us at:

Email: [Insert Email Address]
Address: [Insert Business Address, if applicable]

2. Description of Services

Fleet Condition provides digital tools for vehicle, truck, trailer, and equipment condition reporting. The platform may allow users to create condition reports, damage reports, inspection forms, upload or capture images, collect signatures, access dashboards, and generate PDF reports.

The services are intended to help businesses streamline inspection, remarketing, documentation, and reporting processes.

3. User Accounts

To use certain features, you may need to create an account. You agree to provide accurate, current, and complete information when registering.

You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account.

You agree to notify us immediately if you believe your account has been accessed without authorization.

4. Business Use

Fleet Condition is primarily intended for business and professional use, including use by companies involved in fleet management, transportation, vehicle inspections, remarketing, leasing, sales, maintenance, or related industries.

You agree to use the platform only for lawful business purposes.

5. User Content

You may upload, submit, or create content through Fleet Condition, including but not limited to:

• Vehicle inspection data
• Condition reports
• Damage reports
• Photos and images
• Signatures
• Notes and comments
• Company, customer, driver, vehicle, or equipment information

You retain ownership of the content you submit. However, by using Fleet Condition, you grant us permission to store, process, display, transmit, and use your content as necessary to provide the services.

You are responsible for ensuring that the content you upload is accurate, lawful, and that you have the right to submit it.

6. Photos, Signatures, and Inspection Data

Fleet Condition may allow users to capture or upload vehicle photos, damage photos, inspection images, and electronic signatures.

You agree that:

• You have permission to capture and upload any images or signatures submitted through the platform.
• Inspection reports are based on information entered by users.
• Fleet Condition does not independently verify the accuracy of inspection data.
• Generated reports are documentation tools and should not be treated as a guarantee of vehicle condition, value, safety, or legal compliance.

7. Accuracy of Reports

Fleet Condition helps organize and generate reports based on user-provided information. We do not guarantee that any report, inspection, image, condition statement, or damage statement is complete, accurate, or free from errors.

Users are responsible for reviewing reports before sharing, relying on, or submitting them to customers, buyers, sellers, insurance companies, brokers, carriers, dealers, or any other third party.

8. Prohibited Uses

You agree not to use Fleet Condition to:

• Violate any law or regulation
• Upload false, misleading, fraudulent, or defamatory information
• Upload content that infringes another party’s rights
• Access another user’s account without permission
• Interfere with the security or operation of the platform
• Reverse engineer, copy, resell, or misuse the platform
• Upload malware, viruses, or harmful code
• Use the service to harass, threaten, or harm others
• Attempt to overload, disrupt, or damage our systems

We may suspend or terminate access if we believe these Terms have been violated.

9. Subscription, Fees, and Payment

Certain features of Fleet Condition may require payment or a subscription.

By purchasing a paid plan, you agree to pay all applicable fees. Fees may be billed monthly, annually, per report, per user, per company, or based on another pricing structure shown at the time of purchase.

Unless otherwise stated, payments are non-refundable. We may change pricing or subscription terms by providing notice or updating the pricing information on our website or platform.

10. Cancellation

You may cancel your subscription according to the cancellation process available in your account or by contacting us.

Cancellation will stop future billing, but you may continue to have access until the end of your current billing period unless otherwise stated.

We are not responsible for preserving account access after cancellation, suspension, or termination.

11. Third-Party Services

Fleet Condition may use or connect with third-party services, including hosting providers, payment processors, storage providers, email services, mapping services, analytics tools, or other integrations.

We are not responsible for third-party services, their availability, their security, or their terms and policies.

Your use of third-party services may be subject to separate terms from those providers.

12. Data Storage and Availability

We make reasonable efforts to keep Fleet Condition available and secure. However, we do not guarantee uninterrupted access.

The platform may occasionally be unavailable due to maintenance, updates, technical issues, internet failures, third-party outages, or events outside our control.

We are not liable for losses caused by downtime, data delays, report generation failures, or temporary service interruptions.

13. Data Backup

Although we may store user content and reports, you are responsible for keeping your own copies of important records, reports, photos, signatures, and business documents.

Fleet Condition should not be your only recordkeeping system for legally or financially important information.

14. Privacy

Your use of Fleet Condition is also governed by our Privacy Policy.

The Privacy Policy explains how we collect, use, store, and protect personal information and business data.

You should review the Privacy Policy before using the platform.

15. Intellectual Property

Fleet Condition, including its website, software, design, dashboard, forms, workflows, branding, logos, text, graphics, and technology, is owned by or licensed to Fleet Condition.

You may not copy, reproduce, distribute, modify, sell, or create derivative works from Fleet Condition without our written permission.

You may use generated reports and exported documents for your legitimate business purposes.

16. Limited License

We grant you a limited, non-exclusive, non-transferable, revocable license to use Fleet Condition for your internal business purposes, subject to these Terms.

This license does not give you ownership of the platform or any underlying software.

17. Account Suspension or Termination

We may suspend or terminate your access if:

• You violate these Terms
• You fail to pay required fees
• You misuse the platform
• Your use creates risk for us or other users
• We are required to do so by law
• We discontinue the service or part of the service

Upon termination, your right to use Fleet Condition ends immediately.

18. Disclaimer of Warranties

Fleet Condition is provided on an “as is” and “as available” basis.

We do not guarantee that:

• The platform will always be available
• Reports will always be accurate or complete
• The service will be error-free
• Defects will always be corrected
• The platform will meet every business, legal, insurance, inspection, or compliance requirement

To the maximum extent allowed by law, we disclaim all warranties, whether express, implied, statutory, or otherwise.

19. Limitation of Liability

To the maximum extent allowed by law, Fleet Condition and will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages.

This includes damages related to:

• Lost profits
• Lost business
• Lost data
• Inaccurate reports
• Inspection disputes
• Vehicle sale or purchase decisions
• Insurance claims
• Downtime
• Unauthorized access
• Third-party services

20. No Legal, Insurance, Mechanical, or Valuation Advice

Fleet Condition does not provide legal, insurance, mechanical, appraisal, valuation, safety, or compliance advice.

Reports generated through the platform are documentation tools only. You should consult qualified professionals when making legal, financial, insurance, mechanical, safety, or compliance decisions.

21. Indemnification

You agree to defend, indemnify, and hold harmless Fleet Condition, Fleet Condition, its owners, employees, contractors, and partners from any claims, damages, losses, liabilities, costs, and expenses arising from:

• Your use of the platform
• Your violation of these Terms
• Your uploaded content
• Your inspection reports
• Your violation of any law
• Your violation of another party’s rights

22. Changes to the Services

We may update, modify, suspend, or discontinue any part of Fleet Condition at any time.

We may add, remove, or change features, pricing, integrations, storage limits, or account functionality.

23. Changes to These Terms

We may update these Terms from time to time. When we do, we will update the effective date at the top of this page.

Your continued use of Fleet Condition after updated Terms are posted means you accept the updated Terms.